Two Recommended Time and Task Management Tools
I like to do home projects on weekends. I know that the success or failure of the project is dependent on choosing the correct tool to get the job done. The perfect tool helps me get the job done perfectly. A poor tool does the opposite. What I share below are tools that I have found, through trial and error, work for clients who experience executive function challenges. There is a tool for those who would benefit from either paper or digital approaches. So, what goes into an effective tool for task and time management? I look for ones that integrate a task list and calendar, enabling the user to plan for and see what tasks they want to complete and when. The tool must also be portable and easy to access when you need to write down a task or calendar event.
Paper-based: Planner Pad
For those of you who prefer paper, I recommend the Planner Pad. It provides you with a week’s view of tasks and events. It also comes in different-sized formats to complement the amount of stuff you have to manage. In addition, Planner Pad has a short video that will give you an overview of their funnel system of organizing tasks and events. Develop the habit of keeping your Planner Pad with you and ready to record your tasks.
How to use Planner Pad
Digital-based: Google Calendar and Tasks
I recommend using Google’s Calendar and Tasks integration for those who prefer digital-only task management. First, install both apps on your cell phone, tablet, and computer. Tasks and Calendar are integrated on desktop and mobile devices enabling the user to create a time and task management dashboard. Here is a recommended video from Simpletivity on how to take advantage of Google’s Calendar and Task integration
Simpletivity, How to use Google Tasks
Frequently Asked Questions (FAQ)
What should a person look for in an effective task and time management tool?
An effective tool must seamlessly integrate a calendar with a task list, ensuring you can visualize exactly when tasks will be completed while remaining portable enough to capture new items instantly.
Why do individuals with executive function challenges benefit from a Planner Pad?
The Planner Pad is ideal for tactile thinkers because its unique 'funnel system' breaks down high-level, overwhelming weekly task lists into distinct daily blocks and categorized priorities.
How do Google Tasks and Google Calendar integrate for better productivity?
Google Tasks and Calendar integrate by allowing digital users to drag, drop, and schedule specific to-do list items directly onto their calendar grid, creating a unified time-blocking dashboard.
Is a paper planner or a digital calendar better for managing ADHD?
Neither is universally superior; paper planners are better for visual-spatial thinkers who need to see a full week at a glance, while digital calendars excel for those who require active audio reminders and cross-device syncing.
Why do productivity tools fail without external executive function support?
Productivity tools only assist in execution; they cannot initiate action or build habits, which is why neurodivergent individuals often require external coaching for custom strategy design and accountability.
Ways to Success
Working with an executive function coach is a way of ensuring consistency and success using these tools. In addition, you will have the advantage of accountability and customized strategies. To inquire about executive function or ADHD coaching, submit a contact form or call me for a free consultation at (818) 239-6182.
About Dr. Clarence Perkins
Dr. Clarence Perkins is an executive function and ADHD coach with 25 years of experience helping students and professionals improve productivity, organization, time management, and confidence. He founded his coaching practice in 2016 and specializes in personalized, evidence‑based strategies that build lasting habits and greater independence. Dr. Perkins holds a Doctorate in Education from Teachers College, Columbia University.
